Rapid Collections brings structure, documentation, and decisive outreach so healthcare debt collection disputes, slow approvals, and payer delays stop dragging down your cash position.
Healthcare Debt Collection Agency Built for Providers
Rapid Collections installs an intake built for audits, a steady cadence, and an escalation path that respects compliance. The aim is simple. Reduce noise, shorten time to cash, and protect your brand.
Document Intake and Compliance
We assemble contracts, POs, service logs, delivery confirmations, remittance advice, and correspondence. We also verify privacy requirements and state rules so files are audit-ready from day one.
Patient and Payer Communication
We speak with respect and clarity, align with your brand, and document every touch. Decision makers are mapped, so outreach reaches people who can approve payment.
Timeline and Escalation Path
We set firm dates, record promises to pay, and move the file if deadlines slip. When legal review is warranted, vetted counsel reports monthly under Rapid Collections standards.
Real Time Visibility
Through Simplicity, you see activity, next actions, and KPI reporting around the clock. Leadership gets a concise monthly summary and a clear path to resolution. This is healthcare debt collection you can track at a glance.
Why Rapid Collections Fits Healthcare Finance
You need cash in without reputational risk. Rapid Collections pairs seasoned collectors, compliant processes, and partner law firms so you can stabilize receivables and keep operations focused on care. Our approach to healthcare debt collection is firm, professional, and transparent.
Who Gains the Most Value From Our Support
These teams see an immediate lift when Rapid Collections takes point on recovery and communication.
- CFOs and CEOs improve working capital, forecast with clarity, and reduce executive escalations.
- Controllers close periods cleanly with a documented audit trail and consistent policy application.
- AR Credit Managers add capacity, enforce timelines, and standardize outreach across portfolios.
- Operations Leaders remove collections from frontline staff while preserving vendor and payer relationships.
If bandwidth is tight, Rapid Collections supplies the discipline and scale to keep healthcare debt collection moving without adding headcount.
Industry Situations We Resolve
Here are the recurring patterns we neutralize with structure and steady follow-through.
- Contracted services with disputed scope or missed approvals
- Pharmacy wholesaler balances with delivery or pricing questions
- Facility-to-facility balances and MSO agreements with unclear ownership
- Payer delays tied to documentation gaps or changing contacts
- Staffing and ancillary service invoices that stall in AP queues
These patterns call for healthcare debt collection that blends documentation, timeline enforcement, and a calm, consistent tone.
Do you handle patient balances?
No. Rapid Collections focuses on B2B healthcare receivables, including payers and network partners, facility-to-facility agreements, MSO contracts, pharmacy wholesaler accounts, and vendor invoices. We do not pursue consumer debt. We operate under HIPAA and will sign a BAA when required.
What do you need to start quickly?
Provider agreement or MSA, invoices or statements, service logs or delivery manifests, EOBs or remittance advice, claim numbers and denial codes, prior authorization references, dispute correspondence, and payer or AP contact details. If you use portals, share read access so we can verify status and document next steps.
Can you work inside our systems?
Yes. We align with your workflows and can read from Epic, Cerner, Meditech, NetSuite, or similar. Secure SFTP uploads and scheduled reports are supported. You also get 24/7 visibility in Simplicity for real-time activity and KPI downloads. There is no new software rollout on your side.
How is pricing structured for healthcare files?
Contingency-based. No collection means no fee. Volume tiers and portfolio thresholds are available. If legal escalation is warranted, we follow contract language on recoverable costs and clear all steps with you first.
Will outreach strain payer or vendor relationships?
Our team uses brand-safe language, minimal PHI, and a defined escalation ladder that starts with AP or provider relations. Every touch is documented. We aim for a resolution that clears the balance and keeps the door open for ongoing work.
FAQs About Our Healthcare Debt Collection Services
